Customer Service Policy
Gina's Spa, Hair Studio and MediSpa strives at all times to provide its goods and services in a way that respects the dignity and independence of people with disabilities. We are committed to ensuring that customers with disabilities receive accessible goods and services with the same quality and timeliness as others do. Additionally, please advise us of your needs during booking and our staff will be ready to assist. We are flexible to suit the client’s needs whenever possible.
2.0 Providing Goods and Services to People with Disabilities
Gina's Spa, Hair Studio and MediSpa is committed to excellence in serving all customers including people with disabilities as we will carry out our functions and responsibilities in the following areas:
- Wheelchair ramp
- Designated parking
- Accessible washroom
- Main floor treatment rooms for people with mobility issues
- Hard copy
- By phone
The purposes of the Accessibility for Ontarians with Disabilities Act, 2005 and the requirements of the customer service standard
How to interact and communicate with people with various types of disabilities
How to interact with people with disabilities who use an assistive device or require the assistance of a service animal or a support person
What to do if a person with a disability is having difficulty in accessing Gina's Spa, Hair Studio and Media Spa’s goods and services.
Gina's Spa, Hair Studio and Media Spa’s policies, practices and procedures relating to the customer service standard. Applicable staff are trained on policies, practices and procedures that affect the way goods and services are provided to people with disabilities. Staff will also be trained on an ongoing basis when changes are made to these policies, practices and procedures.
- In person
- By mail
We will train staff who communicate with customers on how to interact and communicate with people with various types of disabilities.
2.2 Telephone Services
We are committed to providing fully accessible telephone service to our customers. We train staff to communicate with customers over the telephone in clear and plain language and to speak clearly and slowly. We offer to communicate with customers by mail, by e-mail, or in person if telephone communication is not suitable to their communication needs or is not available.
2.3 Assistive Devices
We are committed to serving people with disabilities who use assistive devices to obtain, use or benefit from our goods and services. We will ensure that our staff is trained and familiar with various assistive devices that may be used by customers with disabilities while accessing our goods or services.
2.4 Invoices and Payment Statements
We are committed to providing accessible invoices and payment statements to all of our customers in a format that meet their needs. For this reason, these statements will be provided in the following formats upon request:
We will answer any questions customers may have about the content of the invoice or payment statement in writing, in person, by telephone, by fax or email.
3.0 Use of Service Animals and Support Persons
We are committed to welcoming people with disabilities who are accompanied by a service animal on the parts of our premises that are open to the public and other third parties. We will also ensure that all staff dealing with the public is properly trained in how to interact with people with disabilities who are accompanied by a service animal.
Gina's Spa, Hair Studio and Media Spa is committed to welcoming people with disabilities who are accompanied by a support person. Any person with a disability who is accompanied by a support person will be allowed to enter Gina's Spa, Hair Studio and Media Spa’s premises with his or her support person. However, the nature of our business requires Gina's Spa, Hair Studio and Media Spa to deal with sensitive personal information. Gina's Spa, Hair Studio and Media Spa will require the consent of our client to discuss their business dealings with a support person. Once this consent is received, no client with a disability who is accompanied by a support person will be prevented from having access to his or her support person while on our premises. Fees will not be charged for support persons for admission to any of Gina's Spa, Hair Studio and Media Spa’s premises or events.
4.0 Notice of Temporary Disruption
Gina's Spa, Hair Studio and Media Spa will provide customers with notice in the event of a planned or unexpected disruption in the facilities or services usually used by people with disabilities. This notice will include information about the reason for the disruption, its anticipated duration, and a description of alternative facilities or services, if available. The notice will be placed at all public entrances and service counters on our premises.
5.0 Training of Staff
Gina's Spa, Hair Studio and Media Spa provides training to all employees, volunteers and others who deal with the public or other third parties on their behalf, and all those who are involved in the development and approvals of customer service policies, practices and procedures. This training is provided within the new employee orientation program curriculum and available with online training.
Training includes the following:
6.0 Feedback Process
The goal of Gina's Spa, Hair Studio and Media Spa is to meet customer expectations while serving customers with disabilities. Comments on our services regarding how well those expectations are being met are welcome and appreciated.
Feedback regarding the way Gina's Spa, Hair Studio and Media Spa provides goods and services to people with disabilities can be made by: All feedback will be directed to the Spa Director. Customers can expect a response within 5 business days from receipt of the feedback.
7.0 Modifications to This or Other Policies
Gina's Spa, Hair Studio and Media Spa is committed to developing customer service policies that respect and promote the dignity and independence of people with disabilities. Therefore, no changes will be made to this policy before considering the impact on people with disabilities.
Any policy of Gina's Spa, Hair Studio and Media Spa that does not respect and promote the dignity and independence of people with disabilities will be modified or removed.
8.0 Questions About This Policy
This policy exists to achieve quality of service to customers with disabilities. If anyone has a question about the policy, or if the purpose of a policy is not understood or to receive a copy of this policy, please contact the Spa Director.